GDST Life Privacy Notice
What is GDST Life?
GSDT Life is an online community platform for GDST alumnae and sixth formers, which opens up access to their respective networks, to connect and collaborate with each other.
The aim of this platform is to unleash the full potential of the GDST family by enabling its members to create a self-sustaining, inspirational and mutually supportive community, from sixth form onwards – for the rest of their lives.
The GDST alumnae community comprises 90,000 alumnae of which 70,000 are currently connected and involved in a wide range of activities all over the world. It is the largest alumnae community in the country, with more alumnae reconnecting with us every day.
All GDST pupils who successfully complete senior school automatically become members of our alumnae community and can participate in networking groups, or share their knowledge and experience within our schools for the benefit of current pupils and other alumnae.
GDST alumnae, along with all current GDST sixth form pupils, are invited to join our new online community via the GDST Life platform. This platform will allow users to find and connect with each other to receive regular news and gain access to a range of other opportunities such as mentoring, special interest groups, a digital library, and event listings.
GDST Life will allow you to create, customise and access a profile of personal and other information about yourself and to search for, view and interact with other users of the GDST Life platform.
How does GDST Life operate as part of the GDST?
This Privacy Notice operates alongside the GDST Privacy Notice and applies specifically to use of the GDST Life platform.
This notice is provided to help you understand how and why we collect personal information (or “data”) about users of GDST Life, and what we do with that information.
We use (or “process”) personal information in accordance with the law relating to data protection. The General Data Protection Regulation (GDPR) outlines your rights in respect of this. The Girls’ Day School Trust of 10 Bressenden Place, London SW1E 5DH is the Data Controller for the purpose of GDPR.
GDST Life is operated under contract by Aluminati Network Group Ltd. (Aluminati) acting under instruction as our Data Processor for the purpose of GDPR. Aluminati will process personal information strictly for the purposes of operating this service. Aluminati is registered with the Information Commissioner under membership number Z8393842.
Your personal information - how we collect and use it
Personal information means any information relating to you, or information that when combined with other information identifies you. Personal information includes your name, address, email address and photographs and also includes online identifiers such as internet protocol (IP) addresses, or cookie identifiers.
Your profile on the GDST Life platform is held on a database operated by Aluminati and based on personal information provided to Aluminati either by you or by the GDST. As a student or former student of the GDST, most of the information the GDST holds about you as a member of its alumnae community would have been transferred from information the GDST held about you as a student with other details provided by you directly.
In order to provide the GDST Life platform, Aluminati requires access to certain information from the GDST. The GDST provides Aluminati with, where available, the following personal information:
- full name;
- school and years of study;
- preferred / current email addresses;
- date of birth; and
- any other information required to deliver services via the GDST Life platform or relevant to our legitimate interests.
Aluminati may collect and process additional personal information about you which you provide through your use of the GDST Life platform, for example, as you create and customise your profile.
Data Protection Officer
Our Data Protection Officer is Jon Vogel. You can contact him at dpo@wes.gdst.net or via our postal address. Please mark the envelope ‘Data Protection Officer’.
Our legal basis for processing personal information
We collect and process information through, or in connection with the GDST Life platform, so that we can operate the GDST Life platform and for related purposes, such as:
- To communicate with our network of alumnae
- To understand our customer base and to develop and grow our business
Lawful basis for processing your personal information
We only collect, store, process and/or destroy your personal information where we have a lawful basis to do so, specifically where one of the following applies:
Legitimate interests
This means that the processing is necessary for legitimate interests pursued by the GDST, unless this would override your fundamental rights, taking into account your reasonable expectations.
We enrol all of our sixth form students on GDST Life and create an individual user account in order to support their transition from sixth form.
Consent
For all other users we process your personal information with your consent. This may be through the continued use of this platform by a user who was enrolled as a sixth form pupil, or a new user who has given explicit consent.
Where we ask for consent, we will be clear about what we are asking to do with your personal information. Where we are relying on consent to process personal information, you may withdraw your consent at any time.
How long do we keep personal information?
We will retain your personal information on GDST life while you are a sixth form student, or until you ask as to delete it, (or until your date of birth plus 100 years)
Your right of access
You have the right to ask us for copies of your personal information. There are some exemptions, which means you may not always receive all the information we process. You can read more about this here.
Your right to rectification
You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. You can read more about this here.
Your right to erasure
You have the right to ask us to erase your personal information in certain circumstances. You can read more about this here.
Your right to restriction of processing
You have the right to ask us to restrict the processing of your information in certain circumstances. You can read more about this here.
Your right to object to processing
You have the right to object to the processing (use) of your personal data in some circumstances. You can read more about this here.
The Aluminati privacy-policy provides further information on the security of your personal information.
Please contact us at dpo@wes.gdst.net if you wish to exercise any of these rights, or write to us at The Girls’ Day School Trust of 10 Bressenden Place, London SW1E 5DH
You have the right to make a complaint to the Information Commissioners Office which is the regulatory body responsible set up to uphold information rights in the public interest. You can read more about this, including how to make a complaint here.
